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SRUC Repository Policies

Content Policy for Types of Documents and Data Sets Held

This is an institutional repository.

The SRUC Repository may contain:

  • Bibliographic References
  • Journal Articles
  • Books, chapters and sections
  • Conference and workshop papers
  • Theses and dissertations
  • Technical Notes and Reports 
  • Working papers
  • Patents and other forms of IP protection

Deposited items may include:

  • unpublished pre-prints (not peer-reviewed)
  • final peer-reviewed drafts (post-prints)
  • published versions
  • accepted versions (author's final peer-reviewed drafts)
  • published versions (publisher-created files)

Full text items papers are individually tagged with their peer-review and publication status.

Principal Language: English.

Submission Policy

Items may be deposited only by SRUC employees of any division, or their delegated agents.

SRUC Repository staff will vet items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout and format, and the exclusion of spam.

The validity, authenticity and legality of the content of submissions is the sole responsibility of the author(s).

Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.

Any copyright violations are entirely the responsibility of the author(s).

If SRUC Repository staff receives proof of copyright violation, the relevant item will be withdrawn immediately.

Metadata Policy for Information Describing Items in the Repository

Anyone may access the metadata of the SRUC Repository free of charge.

The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided an identifier or a link to the original metadata is given.

The metadata must not be reused in any medium for commercial purposes without formal permission from SRUC.

Data Policy for full-text and other full data items

Access to some or all full items is controlled.

Copies of full items can generally be reproduced, displayed or performed, and given to third parties in any format or medium ONLY for personal research or study, educational, or not-for-profit purposes without prior permission or charge and provided that:

  • the authors, title and full bibliographic details are given.
  • a hyperlink and/or URL are given for the original metadata page.
  • where relevant the original copyright statement is given.
  • the content is not changed in any way.

Full items must not be harvested by robots except transiently for full-text indexing or citation analysis.

Full items must not be sold commercially in any format or medium.

Some full items are individually tagged with different rights permissions and conditions such as publisher restrictions or creative commons licences.

This repository is not the publisher; it is merely the online archive.

Mention of the repository is appreciated but not mandatory.

Privacy Policy

SRUC Repository follows the SRUC Privacy Policy.

Preservation Policy

Retention policy

No retention period has been defined. It is the intention to retain all relevant items unless functional preservation becomes impracticable.

Functional preservation

The repository will try to ensure continued readability and accessibility.

File preservation

The repository and its files are backed up nightly by the repository hosts, University of Edinburgh

Withdrawal policy

Potential provisions for withdrawing items are as follow:

  • removed at the cogent request of the author/copyright/rights holder, pending investigation.
  • removed at the institution’s discretion
  • removed by legal order

Acceptable reasons for withdrawal include:

  • Proven copyright violation or plagiarism
  • Legal requirements and proven violations
  • National Security
  • Proven falsified or fraudulent research or any publications/articles submitted that was proven to be as a result of any form of professional misconduct according to SRUC’s Code of professional Conduct ( SOP CO/SOP/030)on Research misconduct, certified by ISO9001/2008 and a copy is available on request.

Withdrawn items are not deleted per se, but are removed from public view. Withdrawn items' identifiers/URLs are retained indefinitely and point to a message indicating the item has been withdrawn. The metadata of withdrawn items will not be searchable.

This Withdrawal policy is complementary to the SRUC Repository Notice and Takedown policy.

Version control

Errata and corrigenda lists may be included with the original record if required. Items are allocated a checksum to facilitate the detection of alterations.

Closure policy

In the event of the repository being closed down, the database will be transferred to another appropriate archive.

Notice and Takedown Policy

Every effort has been made to ensure that content in the SRUC repository does not infringe any person's rights, or applicable UK laws. Should you discover content in this repository that you believe to be illegal, you may contact the repository staff who will review the complaint.

Site Librarian
SRUC Edinburgh Library,
Peter Wilson Building,
Kings Buildings,
West Mains Road,
Edinburgh, EH9 3JG.

Phone: +44 (0)131 535 4116

All complaints will be handled by SRUC’s established complaints procedure which is part of the SRUC’s Integrated Management System certified to ISO9001/2008 standard by BSI (certificate number FS94274. The specific Complaints SOP, SRUC/QA/008, is available to all Staff through the QPulse system.

If the grounds of the complaint are considered proven, the file will be removed from public access, leaving behind the bibliographic record describing the record. If there is no breach of any law then the item will be reinstated.

SRUC Repository Enquiries

Telephone: 0131 535 4116


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